University of Connecticut University of UC Title Fallback Connecticut

Big Y Consolidated Billing

Big Y Consolidated Billing

EFFECTIVE 7/1/2017 (FY18)


1. The process for the remainder of Fiscal Year 2017 will remain the same.

2. Purchase Orders and DV’s will no longer be required for Big Y for Fiscal Year 2018. Do NOT process your Fiscal Year 2018 requisitions to Procurement Services.

3. AP will pay the total consolidated invoice received from Big Y. AP will utilize a Service Billing (SB) to charge the department’s KFS account number.

4. Cards for Big Y

•  To prepare for the issuance of cards for FY 18, Big Y and AP will be utilizing a Big Y Card Excel Template to order all cards.

•  See the Big Y Card Excel Template & Instructions for further information and access to the Big Y Card Excel Template.

•  Once you fill out the Big Y Excel Template, please forward to AP by June 13, 2017 to guarantee receipt of new cards for 7/1/2017. AP will utilize the KFS Number and Big Y Card Excel Template for future SB. AP will send the completed Big Y Card Excel Template directly to Big Y to produce each individual card.

•  As students/cards are added, canceled, or replaced, please use the same Big Y Card Excel Template and send to AP.

•  The updated Big Y Card Excel Template will be sent by AP directly to Big Y to update or issue new cards as well as update the SB billing information.

5. Service Billing

•  Service Billings do not require approval from the department.

•  The SB entered by AP will include a zip file attachment that contains the Big Y Summary Cover Letter (Invoice) and all of the receipts per billing week.


To view further details about this billing process, please visit the AP link: Consolidated Billing.



If you have any questions, please contact:

Matthew Kim – Financial Assistant I: