University of Connecticut University of UC Title Fallback Connecticut

UConn Co-op Purchases, Nathan Hale Inn, Business Meal Charges

UCONN CO-OP Purchases – In order to insure a smooth transition from FRS to KFS, any items purchased from the CO-OP using Form BO-46 now need to have the new KFS 7 digit account number and 4 digit object code. Purchases after June 21 will be charged to FY13. The Procard may also be used for CO-OP purchases, in accordance with University policy. The UConn CO-OP will be processing a Kuali Disbursement Voucher (DV) Upload file (similar to the Flat File we use today) that will produce individual DV’s for each BO-46. These DV’s will route to the Fiscal Officer (FO) of the account being charged. The FO will have to review for accuracy and attach the scanned BO-46 onto the DV prior to approving for payment. The DV will then route through Kuali workflow approval, and the CO-OP will be paid.

Nathan Hale Inn Hotel and Business Meal Charges – In order to insure a smooth transition from FRS to KFS, any Nathan Hale charges now need to have the new KFS 7 digit account number and 4 digit object code. Purchases after June 21 will be charged to FY13. The Nathan Hale Inn will send a copy of the invoice to the department/Fiscal Officer. Nathan Hale will be processing a Disbursement Voucher (DV) Upload file (similar to the Flat File we use today) that will produce individual DV’s for each Nathan Hale Inn Hotel or Business Meal Charge. These DV’s will route to the Fiscal Officer (FO) of the account being charged. The FO will have to review for accuracy and attach the scanned invoice and supporting documentation from the Nathan Hale onto the DV prior to approving for payment. The Disbursement Voucher will then route through Kuali workflow approval, and the Nathan Hale Inn will be paid.