Change in Employee Payments

IMPORTANT CHANGE – Disbursal of AP/Travel Payments to Employee’s Payroll Direct Deposit Account

                                                                  

To enhance customer service by eliminating the need for employees to sign up in two places (Payroll and A/P) for initiating direct deposits, we are pleased to announce that disbursements made by Accounts Payable and Travel Services will be paid to the “primary” payroll direct deposit account established by employees. Direct deposit enables you to avoid the inconvenience of manually depositing a check, and it also protects against the loss or theft of checks. Payments made via direct deposit are timely and reliable and the funds from direct deposit payments are accessible earlier than the funds from checks. Effective April 10, 2015, paper checks will no longer be issued for reimbursements and advances to employees who currently have payroll direct deposit.

 

Most employees with payroll direct deposit elect to have their biweekly pay deposited into a single “primary” bank account. Likewise, any AP/Travel payments made to an employee will also be disbursed to this single “primary” account. For employees who have elected to have his/her biweekly pay directly deposited into two separate accounts, the “primary” account used for AP/Travel payments will be determined as follows:

 

Accounts Used for Payroll Direct Deposit Account Used for AP/Travel Direct Deposit
Paycheck is split between a checking account and a savings account Reimbursement/advance will be deposited to the employee’s checking account
Paycheck is split between two checking accounts with different % allocations Reimbursement/advance will be deposited to the checking account with the highest % allocation
Paycheck is split between two checking accounts with equal (50%) allocations Reimbursement/advance will be deposited to the checking account with the lowest account number
Paycheck is split between two savings accounts with different allocations Reimbursement/advance will be deposited to the savings account with the highest % allocation
Paycheck is split between two savings accounts with equal (50%) allocations Reimbursement/advance will be deposited to the savings account with the lowest account number

 

In some cases, the deposit from AP/Travel may go to a bank account that is not preferred by an employee. Due to certain limitations within the current Core-CT payroll system, we are unable to accommodate all banking preferences. Therefore, in these instances, it is recommended that employees utilize their bank’s online services to transfer the funds, or make a check deposit, to the appropriate bank account.  When AP/Travel payments are made, employees will receive email notifications to their UConn email with a reminder of the account default described above.

 

Please note that only direct deposit information maintained in the Core-CT payroll system will be used for AP/Travel payments going forward. Direct deposit accounts previously established for the purpose of AP/Travel payments will be deemed void, and all future AP/Travel payments will be deposited in accordance with the criteria above.

 

Direct deposit is a safe and convenient payment option that we strongly encourage for all University employees.  If you are not already signed up to receive direct deposits through payroll you may read about the  benefits of direct deposit and find the enrollment forms on the Payroll Department website at http://payroll.uconn.edu/PY/for_employees/direct_deposit.html.  Please contact Payroll at (860) 486-2423 for assistance in completing the forms. Questions regarding the changes shared in this memo can be directed to Accounts Payable at (860) 486-4137 or email your questions to APVendors@uconn.edu.