Transfer Invoice – Debtor/Creditor

SERVICES RENDERED OR SUPPLIES FURNISHED BY ANOTHER STATE AGENCY

The Transfer Invoice Form (CO-608 – Intra-Department Transfer Invoice forms,available on the Accounting Office’s Website, is prepared in triplicate by the Creditor Agency (the agency rendering the service or furnishing the supplies). A full description of the service provided or supplies furnished must be provided. The original and duplicate copies are forwarded to the debtor (the University department receiving the service or supplies). The debtor department will sign and code the transfer invoice to the FRS account number and sub-code to be charged in the section provided for the debtor.

The debtor department will keep a copy of the transfer invoice form and send all other copies with original signature(s) to the Accounts Payable Department. DO NOT SEND THEM BACK TO THE CREDITOR AGENCY.

Please note that most state agencies are part of CORE – CT for paying one another. UCONN is autonomous from CORE – CT for this purpose and still pays state agencies via check payment. If the state agency rendering the service or furnishing the supplies does not prepare and send a transfer invoice form but invoices the university department directly instead, the department should direct pay stamp the original invoice providing payment signature approval and FRS/sub-code information and forward that invoice to Accounts Payable for payment process. There is no need for the department to prepare a transfer invoice in this case.

SERVICES RENDERED OR SUPPLIES FURNISHED TO ANOTHER STATE AGENCY

The Transfer Invoice Form (CO-608 – Intra-Department Transfer Invoice forms, available on the Accounting Office’s Website, is prepared by the Creditor (the University department rendering the service or furnishing the supplies). A full description of the service provided or supplies furnished must be provided. The FRS account number and subcode to be credited should be entered in the description space just above the shaded area. Forward all copies to the Accounting Office, Accounts Receivable, U-2073 , for processing.